Small school student support teams do vital work — but they're often piecing together student histories from scattered spreadsheets, email threads, and memory. We help you bring it all into one place.
Start a conversationStudent support teams at small and mid-sized schools are often running lean — a counselor, a coordinator, a social worker, maybe an administrator who wears multiple hats. The care is there. The coordination infrastructure often isn't.
The result is that critical information lives in the wrong places: a referral in someone's email, a check-in note that only one person knows about, intervention history that has to be reconstructed before every team meeting. Having everything in one place — readable and editable by the whole team in real time — is what makes those meetings actually productive. And as districts are increasingly asked to implement more systematic, tiered support structures, that coordination gap becomes harder to ignore.
This isn't a people problem. It's a tools problem — and it's one that's worth solving.
We set up a custom case management tool inside your school's existing Google Workspace — no new vendor contracts, no student data leaving your environment — and train your team to use it from day one.
Every tool we build runs inside Google Workspace, requires no new vendor contracts, and is designed by someone who uses it. Each one targets a specific role — because the school psychologist, the counselor, and the student support coordinator all have different jobs.
Jake Schaner, Ed.S., NCSP
School Psychologist & Consultant
Mosaic Education Solutions
I built the first version of these tools because my own team needed them. We were tracking student referrals in a confusing, messy spreadsheet, logging family contacts in a notebook, and piecing together histories from memory. It wasn't a staffing problem — we had good people. It was a coordination problem, and I knew there was a better solution possible. So I built one from scratch inside Google Workspace.
I iterated on it through a school year of real use, and eventually other people started asking about it. That's what Mosaic is: not a product built for schools, but a tool built inside one — by someone who still shows up to work in a school every day.
When I help another team set it up, you're working with someone who knows what a student support meeting actually looks like — the conversation about a struggling student's strengths, context, and what the team can realistically put in place to help. Whether your school calls it a SAT, SST, MTSS team, or something else, the work is the same.
No sales pitch. Just a 20-minute conversation about how your student support team currently coordinates — and whether what we've built might help.
Prefer email? Reach us directly at hello@mosaiceducationsolutions.com